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Q: I have an ex employee that claims to have paid July and I have no record of it, when I asked the ex employee for proof of July pmt or I would have to terminate coverage, she absolutely refuses, stating it is not her fault I have an incompetent bookkeeper. What do I do in this situation?
A: A payment should be accepted by the employer if it was received in a timely manner. A payment is considered "timely" if it is made with in the 30 days from the due date. A common law "mailbox rule" can also apply to the timeliness of your payments. So, as long as the payment was mailed by the due date and the post mark can prove that, it is considered timely. Regardless of whether the payment was delayed by the post office, or even their inter office mail is slow, the premium must be accepted.
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